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Events and Stewardship Intern

The Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and medicine.

We offer a creative, collaborative, educational and innovative environment for our interns. Our interns get great perks such as: free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more!

Essential Duties and Responsibilities:

The Events and Stewardship Intern will work with the Manager, Annual Fund & Columbian Ball and Coordinator, Annual Fund, to assist with the planning and running of MSI donor events. Responsibilities include, but are not limited to, the following:

  • Compose and send event-related e-blasts, including pre-event email reminders, and event follow up emails
  • Edit and review donor communication pieces including event invitations and e-news stories
  • Participate in and take notes for event planning meetings
  • Manage event RSVPs and track using donor management software
  • Keep fundraising staff  informed of event attendance with up to date guest lists
  • Assist with mail merges, stuff and send event invitations and other event-related mailings
  • Upload event photos to online photo sharing site
  • Create name tags and place cards as needed
  • Develop make & take craft and other event activity ideas
  • Assist with research and booking of event entertainment
  • Assist with in-kind donation solicitations and follow up
  • Assist with event day set up and help ensure events run smoothly on the day
  • Deliver excellent customer service to donors via telephone and email as appropriate
  • Help create project review documents after each event
  • Assist with donor stewardship functions, including acknowledgement letters and emails
  • Other duties as assigned

Qualifications:

  • High School Diploma
  • Excellent written communication skills
  • Strong interpersonal skills
  • Excellent organizational skills
  • Experience with Microsoft Word, Excel and Outlook
  • Previous event planning experience preferred

Term:

  • Must be available for a period of 6 months or more
  • 10-15 hours work week, with additional evening and weekend hours possible on event days

The Museum of Science and Industry is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.

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