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Campaign Project Manager

About Us: The Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and medicine.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

The Job: The Campaign Project Manager is responsible for working with internal and external stakeholders to ensure timely, high-impact delivery of campaign components, such as day-to-day management of major donor cultivation and stewardship strategies; as well as campaign committees, communication and events management. The role requires an individual comfortable driving strategic campaign development as well as managing tactical day-to-day campaign deliverables.


Project Management

  • Campaign Communications
    • Lead the strategic planning of communications projects in collaboration with the Campaign Director.
    • Initiate cross-divisional collaboration with the Communication Specialist on process and production to build positive relationships while meeting deadlines.  
    • Shepherd print and digital pieces through production, collaborating with chief fundraisers, including President and CEO, Campaign Leadership, and other key stakeholders to ensure each project meets the needs of the campaign and is produced on time, on budget, and on brand.
  • External Event and Meeting Management
    • Create a calendar outlining campaign activity.
    • Manage the complete life-cycle of all campaign events and meetings, including event budgeting and planning, staff management, and donor communications.
    • Track and report on pertinent data, including mailing lists, promotion and communication strategy, RSVPs, presentation materials, and follow-up plan for all events.
    • Manage preparation of all materials, agendas, and briefing for internal strategy meetings with External Affairs team, external consultants, and President.
  • Fundraising Priorities
    • Strategically plan internal campaign meetings with the VP, Campaign Director and Director of Operations in conjunction with campaign goals.
  • Major Fundraising Events
    • Work closely with the Manager of Annual Fund and Columbian Ball to project manage fundraising for the annual Columbian Ball. Ensure that frontline fundraisers have the necessary tools and information to properly follow-up with prospects and donors. Track fundraising progress and share regular reports with External Affairs leadership.
    • Manage fundraising for the annual Black Creativity Gala. Create and update sponsorship materials for frontline fundraisers. Track and regularly report progress to External Affairs leadership. Staff Vice President, External Affairs on communication with Black Creativity co-chairs; act as primary liaison with Black Creativity host committee volunteer leaders.

Operational Management

  • Campaign Budget and Reporting
    • Proactively work with the Director of Operations to maintain a transparent, in-depth scope of campaign funding priorities and budget for easy tracking and reporting.
    • Coordinate closely with Operations Department and Campaign Director to manage systems for recurring reporting. Create and share updated reports as needed with Campaign team and fundraisers.
  • Administrative Management
    • Manage the internal campaign Outlook account in order to track campaign administration, timeline and progress (including master calendar with campaign tasks and fundraisers’ strategy and stewardship documents)

Portfolio and Volunteer Management

  • Track and report on all fundraisers’ cultivation and stewardship strategies on campaign prospects and donors to monitor progress.
  • To meet campaign goal, organize and administer campaign collateral, proposals, presentations, and reports for internal and external fundraisers; including Campaign Committees, Task Forces and other volunteer solicitors.


  • Bachelor’s degree and three (3) to five (5) years relevant experience, including experience in a nonprofit environment
  • Strong communication skills across multiple disciplines, cultures and geographies
  • Ability to work under deadlines and time constraints with attention to detail
  • Proven track record of meeting goals and deadlines
  • Strong interpersonal, written and oral communication skills; ability to interact with high degree of professionalism at all levels with business partners

The Museum of Science and Industry is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.

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